How to Check UK Certificate of Sponsorship

How to Check UK Certificate of Sponsorship

Read this article to learn how to check UK certificate of sponsorship as a potential employee, and find out what to look for online.

In this article, we will look at how to check UK Certificate of Sponsorship, and why doing this is important as a potential employee. When dealing with issues of visas and licences, the process can be challenging and daunting to deal with, which is why we want to provide you with all the information you could need to help you.

We answer all your questions, from if you can still get a sponsorship licence in 2024, how to apply for one, and how long you can expect it to take. As part of this, we go through the requirements for these licences and talk about why it could be downgraded, suspended, or revoked

Certificate of Sponsorship and a Sponsor Licence

What is a Sponsorship Licence?

A sponsorship licence is a type of a permission that grants overseas workers to be employed and work in the UK for a specific role in an organisation. Post-Brexit, the visas and immigration system in the UK have changed for good, and a points-based system was put in place for the country.

The skilled worker visa is the most popular route for migrants to move to the UK, though other types of visas also exist. In order for an organisation to be able to employ someone from another country, they must successfully apply for a sponsorship licence and create a Certificate of Sponsorship for the potential employee.

Some different types of licences you can apply for include:

  • Skilled Worker
  • Specialist or Senior worker
  • Minister of Religion
  • International Sportsperson
  • Creative Worker
  • Scale-up Worker
  • Charity Worker
  • Religious Worker
  • Seasonal Worker
  • Graduate Trainee

These sponsorship licences and the sponsorship route plays a key role in preventing the misuse of the immigration system and to stop illegal immigration, and the Home Office relies on it heavily to ensure these issues are kept in check.

The Certificate of Sponsorship, once created, will be assigned to the intended worker. This will involve giving them a unique CoS reference number that they will need to use in their visa application.

The Purpose of a Certificate of Sponsorship

There are several purposes for a CoS, with the primary ones being:

  • It shows that the sponsor is eligible for the chosen route
  • It shows that the sponsor truly wishes to sponsor the chosen worker
  • It shows that the sponsor is able to agree to all the terms and conditions given on the sponsorship management system
  • It shows that the sponsor is satisfied that the worker will meet all the necessary immigration requirements for the chosen route

Does Getting This Certificate Guarantee a UK Visa?

Getting a Certificate of Sponsorship does not guarantee that you will be able to get a visa because there are several other conditions that you need to meet in order to be successful with your visa application. To do this, we will always recommend working with professionals like us who can help you through the process and ensure it is successful.

If you do get a visa, the CoS doesn’t guarantee that you will be able to remain in the country. If you apply as a skilled worker and work in the UK, your sponsor may need to assign an Defined/Undefined Certificate of Sponsorship to you.

How to Check UK Certificate of Sponsorship

How to Check UK Certificate of Sponsorship

Applicants are able to check on their CoS status via the UKVI website. In order to do this, however, you will need to have your CoS number, which your sponsor should have given you, along with your date of birth.

You will be able to see this information if your certificate is valid:

  • Your employer’s name
  • The title of the job that you have been offered
  • The agreed salary that you will get
  • The date that you will start your employment
  • The date that you will end your employment

In the case where your CoS is not valid, you will have a message that tells you that the document has been withdrawn, cancelled, or has expired. It’s crucial to check your CoS status before you apply for a visa, as you will not be able to get a visa with an invalid certificate.

The steps you need to follow to check the status of your Certificate of Sponsorship are as follows:

  1. Go to the UKVI website
  2. Select the “Check your visa and immigration status” tab
  3. Input your date of birth and CoS number
  4. Select the “check status” button
  5. Read over your status

Reasons Why Your Certificate of Sponsorship May be Invalid

If you find that your CoS status is invalid, it could be due to a number of reasons. Two reasons could be that your employer has lost their sponsorship licence, or they have withdrawn their employment offer. Alternatively, you may have changed your salary or job title, or you changed either the start or end date for the employment.

It is best to get in touch with your employer to find out more and see if you can determine what has happened.

If You Want to Check Your Employer’s Sponsor Licence Status

You can easily check the status of your employer’s sponsor licence by either using Sponsor Licence Checker or WPC Licence Checker.

Alternatively, you can do this check manually by following these steps:

  1. Go to the UK Government website and download the most up-to-date list of licensed sponsors (it will be downloaded in Excel/CSV format)
  2. Once downloaded, use the CTRL + F command
  3. Input the name of the sponsor organisation (ensure it is spelled correctly).

From there, you can check the status of the organisation’s sponsor licence. If they do not show up on the list, double-check the spelling. If they still do not come up, then they have been removed from the list and are no longer sponsors.

How Long Does it Take for CoS to be Approved in the UK?

For a Defined Certificate of Sponsorship, you can expect the process to take one day or later if Home Office needs any further information or documentation However, an Undefined CoS can take up to 18 weeks, with most coming within 4–12 weeks.

Why your Certificate Might be Taking Longer

Getting your Certificate of Sponsorship might take longer than the average if additional information is required for any reason. To reduce the risk of there being any delays, you need to ensure that there are no errors on the application, and that you are giving all the necessary information.

You should also have additional documentation and information on-hand in case you are asked for it. It’s far better to have everything you need waiting and ready so that no time is wasted. You never know if you will be asked for more, but having what you need is better than spending precious hours or days finding the relevant documents.

Finally, you should also be requesting your CoS as soon as possible. There could be unavoidable delays for any reason, so ensuring that you get the CoS early will mean that you have sufficient time for onboarding.

Final Thoughts

Final Thoughts

At MAK25, we can help you with a wide variety of visa and immigration topics, from personal immigration and sponsor duties to auditing training services. We also offer business management consulting and business mobility routes to help you run your business better, and would love to hear from you for any questions, queries, or concerns. 

You can find out more about us on our website, or by reading through our range of blogs to help you navigate immigration and visas.

Now that you know how to check UK certificate of sponsorship, you can get the answers to all of your questions and rest easy. If all goes according to plan, you will soon be starting a new and exciting chapter in your life.

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